Software built for air conditioning businesses first
Cooledge started life as A/C quoting software and it shows. Ducted, split, multi-head and VRV quotes with pre-built take-off lists. Floor plan scanning that turns a builder's PDF into a priced ducted quote in minutes. A visual duct designer. Then scheduling, invoicing and customer messaging wrapped around the lot.
Start Free TrialNo credit card required • 14-day free trial
From enquiry to paid invoice, in one tool
Here's how a ducted job runs through Cooledge for an A/C business
The enquiry comes in
A builder or homeowner gets in touch. The lead lands in Cooledge with the customer's details captured once, so nothing gets lost in a text thread.
They send you the plan
Upload the builder or architect's PDF straight into Cooledge. AI detects the rooms, calculates areas and works out the heatload, with multi-page PDFs and two-storey homes handled as standard.
You send a priced quote in minutes
Cooledge generates Good / Better / Best ducted options priced from your own catalogue and labour rates. Review, tweak anything you like and send a professional PDF or online quote.
The customer accepts online
They accept the quote in a tap. You create the job from the accepted quote and book the install on the calendar.
You order the gear
Generate a supplier take-off from the quote with one click. Every unit, duct run and fitting from the design rolls into the parts list, so there's no second count.
Invoice and get paid
Invoice from the job, take payment and sync it all to your accounting package. Done.
Every A/C system type, ready to quote
Ducted, split, multi-head and VRV systems each come with pre-built take-off lists, so you never forget a zone controller or a roll of insulation. Pricing is transparent: parts, markup and labour at your rate, all from your own catalogue.
- Pre-built take-off lists for every system type
- Area-based pricing for indoor units, outdoor units and materials
- Your own labour rate and markups on every line
- Quote templates and one-tap duplicate for your standard installs
A builder's PDF becomes a priced ducted quote
Drop in the plan and AI detects the rooms, calculates the heatload and generates Good / Better / Best ducted options in about 2 minutes. Ground and Level One each get their own tab on two-storey homes. The annotated plan can go straight into the customer's PDF.
- Native PDF upload with multi-page and multi-level support
- AI room detection with built-in heatload calculations
- Good / Better / Best quote options in one click
- Everything editable: rooms, zones, outlets and pricing
Design the duct run, the take-off follows
Auto Duct Layout is a visual duct designer built into the quoting flow. Auto-route the whole system in one click or draw it by hand with a full parts library. The drawn layout drives your take-off automatically, so what you design is what you order.
- One-click auto-routing of the whole duct system
- Draw by hand with a full parts library
- Single system with droppers or dual system per level
- Outdoor unit and refrigerant pipework in the quote and the take-off
Quote on-site in about a minute
Standing in the customer's living room? Build a split or multi-head quote from the mobile app in around 60 seconds. Add site photos with professional unit overlays so the customer can see exactly where the unit will go, no Photoshop required.
- Generate complete quotes on-site in about a minute
- Unit photo overlays with a built-in overlay library
- Send the quote before you leave the driveway
- Installation handover documentation on every quote
Powerful Features Under the Hood
The quoting is A/C-specific. The rest is everything a trade business needs to run the day.
Scheduling and calendar
Book quote visits and installs on a drag-and-drop calendar. Day and week views, staff columns and unscheduled jobs waiting in the sidebar.
- Drag-and-drop bookings
- Day, week and month views
- Assign bookings to staff
- Automated booking reminders
Invoicing and payments
Invoice straight from the job, take deposits and progress payments, then see at a glance what's outstanding.
- Invoices created from the job
- Deposits and part payments
- Card payments through Stripe
- Overdue invoices tracked for you
Two-way SMS and email
Message customers by email, SMS and a dedicated number, with replies landing back in one inbox against the customer and the job.
- Email, SMS and a dedicated number
- Replies land in one inbox
- Conversations linked to jobs and quotes
- Send quotes and invoices by SMS or email
Integrations
Cooledge plugs into the tools you already run your business on, so the books stay right without double entry.
- Xero and QuickBooks accounting sync
- ServiceM8 integration
- Stripe for card payments
- Invoices and payments flow through automatically
Ready to streamline your business?
Try free for 14 days. Create professional quotes and manage jobs in minutes. No credit card required.