See Profit on Every Job. Live.
Snap receipts on the truck. Send purchase orders to your suppliers. Match the bills when they land. Cooledge tracks every dollar against the job it belongs to.
No more end-of-month surprises. No more guessing which jobs make money.
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Job profitability
AI
Receipt scanning
One screen
Across-business view
Every dollar, tied back to the job
Tradies don't have time for spreadsheets. Cooledge captures receipts on the truck, sends clean POs to your suppliers, reconciles bills against those POs to catch overcharges. Then it shows you profit per job. Live. The moment a cost hits, the margin moves.
- Snap a receipt on the mobile app. AI reads the supplier and total for you
- Send purchase orders to suppliers with one click
- Bills auto-match against POs to catch overcharges
- Returns and refunds tracked as credit notes
- Job Profitability widget on every job, live
- One hub for every expense, PO, bill or credit note across the business
Job Profitability
How It Works
Six steps from receipt-in-hand to live profit on every job
Snap a receipt
Open Quick Expense on the mobile app and snap a photo. AI reads the supplier, the date and the total.
Review and save
Confirm what the AI found, tweak anything that's off, attach to a job, save. Done in seconds.
Send a purchase order
Build a PO on any job, pick the supplier, hit send. Cooledge emails a clean PDF and tracks when it went out.
Reconcile when the bill arrives
Click Convert to Bill on the PO. The line items carry across. Match the total. Save.
Watch the margin live
The Job Profitability widget updates as expenses or bills are added. No spreadsheets.
One hub for everything
Every expense, PO, bill or credit note across the business on one screen. Filter by job, supplier, date or type.
Powerful Features Under the Hood
Receipt OCR, clean purchase orders, live profit. All wired together.
AI Receipt Scanning
Snap any receipt. Cooledge reads the supplier, date and total in seconds. Works on faded thermal paper. Works on PDF invoices too.
- Supplier and date detected automatically
- Total amount pulled straight from the receipt
- Confidence indicator shows when to double-check
- Works from mobile (camera or library) and from the portal (PDF or image)
Clean POs to Suppliers
Build a PO on any job, pick the supplier, send. Cooledge emails a professional PDF, tracks the send, timestamps when. When the bill comes back, one click converts it.
- Sequential PO numbering per business
- Email plus clean PDF to the supplier
- Optional CC line for your own records
- Convert PO to Bill in one click
Profit per Job. Live.
Every job shows revenue, costs or margin updated in real time. As expenses or bills are added against the job, the widget recalculates. Owners and admins see costs. Techs don't.
- Revenue from invoiced or accepted quote totals
- Costs from attached expenses or bills, net of credit notes
- Dollar margin plus percentage shown
- Owner or admin gated by default
Everything in one place
One screen with every expense, PO, bill or credit note across your business. Filter by job, supplier, date or type. Stats up top show open POs, unpaid bills plus total spend.
- Filter by job, supplier, date or type
- Stats up top show what's open
- Click any row to edit
- Quick-add expense or PO directly from the hub
Stop guessing which jobs make money
Most field-service businesses don't know their per-job margin until the books are reconciled at the end of the month. By then it's too late to adjust pricing on the next quote. Cooledge changes that. Every receipt, every bill, every credit note flows back to the job in real time.
Profit visible the moment a receipt hits
No more end-of-month surprises. The margin updates the second your tech saves an expense.
Receipts no longer pile up in the glovebox
Snap. Forget. Cooledge stores the receipt, reads the supplier and total and attaches the expense to the job.
POs that suppliers actually like
Clean branded PDFs sent direct from Cooledge. No more long SMS threads or scribbled-on order pads.
Find any purchase in seconds
Filter the Purchases hub by job, supplier or date. Every dollar accounted for.
Purchases
Total spent
$12,840
Open POs
4
Unpaid bills
3
Bunnings
Copper fittings
Reece
PO-0184 · Outdoor unit + pipework
Actrol
INV-9921 · Refrigerant + brackets
Reece
CN-0042 · Returned valve
Bunnings
Insulation + cable ties
Works With Your Existing Workflow
Read the guides
Step-by-step walkthroughs for every part of the Purchases module.
Ready to streamline your business?
Try free for 14 days. Create professional quotes and manage jobs in minutes. No credit card required.